Privacy Policy

Last updated: 26.02.2026

1. Introduction

This Privacy Policy explains how RLM Jobs (“we”, “us”, or “our”) collects, uses, stores, and protects your personal information when you visit our website, contact us, or use our recruitment services.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or submitting your information, you agree to the practices described in this policy.

2. Who We Are

RLM Jobs

5d Rumbridge Street, Totton, SO40 9DQ

Email: southampton@rlmjobs.com

Phone: 02382 250408

RLM Jobs acts as the Data Controller for the personal data you provide to us.

3. What Personal Data We Collect

We collect and process the following types of personal data:

Information you provide directly

Name
Email address
Telephone number (for call‑backs)
Any information you include in messages or enquiries
CVs or job‑related information you choose to send us

Information collected automatically

When you visit our website, we may collect:

IP address
Browser type and version
Device information
Pages visited and time spent on the site
Cookies and tracking data (see Section 10)

We do not intentionally collect sensitive personal data unless you voluntarily provide it (e.g., health information on a CV).

4. How We Use Your Personal Data

We use your information for the following purposes:

For enquiries

To call you back using the telephone number you provide
To respond to your questions or requests
To provide information about our recruitment services

For recruitment activities

If you submit a CV or job‑related information:

To match you with suitable job opportunities
To contact you about roles that may be relevant
To share your CV with employers only with your permission

For website and business operations

To improve our website and services
To maintain security and performance
To comply with legal obligations

We do not use your enquiry details for marketing unless you explicitly opt in.

We do not sell or rent your personal data.

5. Legal Basis for Processing

We process your personal data under the following lawful bases:

Legitimate Interests — responding to enquiries, calling you back, operating our recruitment services
Consent — when you opt in to receive marketing communications
Contract — when processing is necessary to help you find work or provide recruitment services
Legal Obligation — when required to comply with the law

6. How Long We Keep Your Data

We retain personal data only for as long as necessary:

Enquiry information (including phone numbers): up to 12 months

Candidate records and CVs: up to 2 years, unless you request deletion sooner

Marketing data: until you withdraw consent

You may request deletion at any time.

7. Sharing Your Personal Data

We may share your data with:

Employers or clients, only with your permission
Service providers such as website hosting, email services, or CRM systems
Professional advisers (e.g., accountants or legal consultants)
Authorities if required by law

All third‑party processors must comply with UK GDPR.

8. International Data Transfers

If any service providers store data outside the UK, we ensure appropriate safeguards are in place, such as:

UK adequacy regulations
Standard Contractual Clauses (SCCs)
Additional security measures

9. Your Rights Under UK GDPR

You have the right to:

Access your personal data
Correct inaccurate information
Request deletion (“right to be forgotten”)
Restrict or object to processing
Withdraw consent at any time
Request data portability
Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at [Insert Contact Email].

10. Cookies and Tracking Technologies

Our website may use cookies to:

Improve user experience
Analyse website traffic
Remember your preferences

You can control or disable cookies through your browser settings.

11. Data Security

We take appropriate technical and organisational measures to protect your data, including:

Secure servers
Encryption where appropriate
Access controls
Regular security reviews

However, no online transmission is completely secure, and we cannot guarantee absolute protection.

12. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of those websites. We encourage you to review their privacy policies.

13. Changes to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

14. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact us at: